RECORDS MANAGEMENT AND FILE TRACKING SYSTEMS
At DocuSoft Nigeria, we work with Organizations to develop a robust Document Classification and Document Retention Policies, and we archive and index their physical files for ease of access thereby improving performance and efficiency in their business process.
Our Approach is divided into 3 phases
Phase I: Sorting, Indexing and Labelling
Phase II: Archival Box Storage
Phase III: Installation of High-Density Shelving
FILE TRACKING SYSTEM
Records Management is barcode driven archive and records management software for managing physical paper records including file tracking, storage, retention and retrieval of original documents, files and archive boxes, and with the DocuSoft-NG Imaging option scanned documents may also be stored, retrieved and displayed on screen.
Using barcode or RFID technology, Our Records Management (RMS) system is designed to identify and track physical documents such as client or customer files, patient records, planning applications, internal documents, forms, drawings, working papers, incoming mail and archived material.
Our records management helps records managers and users:
register files and documents as 'records' by printing and attaching a
store records in their appropriate classifications along with the
search for and retrieve records when required
track the access of the record over its active and in-active life cycle
Our Flie Tracking solution can help both large and small organisations take
advantage of the speed and accuracy of bar code data collection.
A few uses of our solutions include:
File (or Folder) Tracking